Artificial Intelligence (AI) Usage Policy

Responsible Use of Artificial Intelligence

Artificial Intelligence (AI) & Generative AI Policy

Sinergi International Journal of Psychology supports responsible AI use while maintaining human accountability, research integrity, participant protection, confidentiality, transparency, fairness, and ethical oversight.

HUMAN ACCOUNTABILITY AI DISCLOSURE CONFIDENTIALITY
✓ AI may assist manuscript preparation. ✓ Meaningful AI use must be disclosed.
✓ Authors remain fully responsible for all content. ✕ AI tools cannot be authors or co-authors.
✕ Reviewers/editors must not upload confidential manuscripts, participant data, psychological records, or unpublished datasets to public AI systems. ✕ AI must not replace human scientific, psychological, clinical, or editorial judgment.
1. Use of AI by Authors

Authors may use generative AI or AI-assisted technologies to support activities such as language improvement, literature organization, idea development, data exploration, coding support, visualization, or manuscript preparation. AI tools must not replace the authors' critical thinking, psychological reasoning, scholarly judgment, clinical interpretation, data analysis, or original contribution.

Authors are responsible for:

  • verifying factual accuracy and checking references generated by AI;
  • reviewing and substantially editing AI-assisted content;
  • checking for bias, hallucination, fabricated citations, incorrect psychological claims, or misleading interpretations;
  • protecting participant information, psychological records, personal data, copyrighted material, and unpublished research data;
  • independently verifying AI-generated analyses, psychological interpretations, code, and research conclusions; and
  • ensuring that the final manuscript represents the authors' own scholarly work.
Important: Authors remain fully responsible for the accuracy, originality, integrity, participant protection, and ethical compliance of all submitted content, regardless of whether AI tools were used.
2. AI Disclosure

Meaningful use of generative AI in manuscript preparation must be disclosed in a separate AI Declaration. The declaration should identify the tool used, its purpose, and the extent of human review and oversight.

Suggested AI Declaration
The authors used [tool/model name] for [specific purpose]. All AI-assisted outputs were critically reviewed, independently verified, and substantially revised by the authors. The authors take full responsibility for the accuracy, integrity, ethical compliance, and originality of the manuscript.

Basic spelling, grammar, or punctuation checks do not normally require disclosure. If AI forms part of the research method, psychological assessment, behavioral analysis, psychometric modeling, qualitative analysis, experimental procedure, clinical decision-support research, or data analysis, its use must be described in sufficient detail in the Methods section.

3. AI and Authorship

AI tools, chatbots, language models, machine-learning systems, and other automated technologies must not be listed as authors or co-authors. Authorship requires human responsibility for the integrity of the work, approval of the final manuscript, accountability for its content, and the ability to respond to questions regarding the research.

4. AI-Generated Images, Figures & Psychological Visualizations

Generative AI must not be used to create, manipulate, obscure, remove, or introduce features in clinical images, behavioral evidence, experimental images, psychological assessment figures, graphs, or other visual research evidence in a way that misrepresents the underlying data.

AI-generated illustrations that are purely explanatory or conceptual must be clearly identified and must not be presented as original empirical, diagnostic, clinical, or behavioral evidence.

An exception may apply when AI-assisted imaging, classification, segmentation, visualization, behavioral recognition, or pattern analysis is part of the research design or methodology. In such cases, authors must describe the tool, model/version, procedure, validation process where relevant, and its role in generating or interpreting research data in the Methods section.

5. Use of AI by Reviewers

Submitted manuscripts are confidential documents. Reviewers must not upload manuscripts, manuscript excerpts, participant information, psychological records, assessment results, unpublished datasets, supporting files, or review reports into public generative AI systems.

Peer review is a human scholarly responsibility. AI tools must not be used to replace independent scientific assessment, evaluate psychological validity autonomously, determine clinical significance, assess manuscript quality, or determine review recommendations. Reviewers remain personally responsible for the content and integrity of their reports.

6. Use of AI by Editors

Editors must not upload submitted manuscripts, participant information, psychological data, confidential correspondence, reviewer reports, or editorial decision letters into public generative AI systems.

AI must not replace human editorial judgment or be used to determine acceptance, revision, or rejection. Editors remain fully responsible for scientific evaluation, ethical assessment, communication, and final publication decisions.

7. AI in the Publication Workflow

The journal may use appropriately controlled AI-assisted technologies for limited technical and administrative purposes, with human oversight.

✓ Technical submission checks ✓ Duplicate-submission detection
✓ Research-integrity screening ✓ Reviewer matching support
✓ Copyediting and production assistance ✓ Identification of technical inconsistencies
Human oversight remains mandatory throughout all editorial and publication processes.
8. AI, Participant Data & Psychological Confidentiality

Psychological research frequently involves sensitive information relating to mental health, cognition, emotions, personality, behavior, interpersonal relationships, clinical history, counseling, trauma, educational records, or digital activity. Such information must not be entered into public AI systems unless lawful authorization, ethical approval, appropriate safeguards, and applicable consent or data-use permissions are in place.

  • Personally identifiable participant information must be protected.
  • De-identification or anonymization must be applied where appropriate.
  • Institutional, legal, contractual, and ethical restrictions on psychological data processing must be respected.
  • Clinical, counseling, diagnostic, or assessment records must not be uploaded to public AI platforms without appropriate authorization.
  • AI-assisted analysis must not expose participants to avoidable privacy, stigma, reputational, psychological, or discriminatory risks.
  • Data-governance limitations should be stated clearly where they affect reproducibility or sharing.
9. AI Models Used in Psychological Research

When artificial intelligence, machine learning, natural language processing, automated psychological assessment, predictive analytics, behavioral classification, or decision-support systems are central to the research, authors must provide sufficient methodological detail to allow scientific evaluation.

  • Identify the model, algorithm, software, or platform used.
  • Describe training, validation, testing, and external validation procedures where applicable.
  • Explain dataset composition, participant characteristics, inclusion and exclusion criteria, and preprocessing procedures.
  • Report relevant performance measures, uncertainty, sensitivity, specificity, or other appropriate metrics.
  • Describe steps taken to assess overfitting, data leakage, calibration, fairness, and generalizability.
  • Report relevant psychological, clinical, cultural, and population limitations.
  • Explain human oversight and how model outputs were interpreted.
  • Where applicable, discuss potential harms arising from false classifications, biased predictions, inappropriate labeling, or unsupported psychological conclusions.
10. Bias, Fairness & Psychological Diversity

AI systems used in psychological research may reproduce or amplify biases present in assessment data, clinical records, behavioral datasets, cultural assumptions, demographic distributions, linguistic data, or historical diagnostic practices.

Authors should evaluate relevant differences in model performance across populations where scientifically appropriate and should avoid unsupported claims of universal applicability. Potential effects related to age, gender, language, culture, disability, socioeconomic context, ethnicity, or other relevant participant characteristics should be discussed where they materially affect interpretation.

11. Psychological, Clinical & Behavioral Decision-Making

AI-generated outputs must not be treated as substitutes for professional psychological judgment, clinical assessment, ethical reasoning, appropriate supervision, or other qualified human decision-making.

Authors must avoid overclaiming diagnostic value, predictive accuracy, treatment relevance, behavioral meaning, clinical utility, or generalizability when such claims are not supported by appropriate evidence. Any recommendation derived from AI-assisted psychological research remains subject to human interpretation, professional standards, and scholarly accountability.

Violations & Consequences

Misuse or undisclosed use of AI may be handled under the journal's publication-ethics procedures. Depending on severity, actions may include request for clarification, manuscript rejection, correction, expression of concern, retraction, institutional notification, or restrictions on future submissions.

Policy Governance

This policy follows principles of transparency, accountability, confidentiality, human oversight, participant protection, psychological safety, fairness, intellectual-property protection, data protection, methodological rigor, and research integrity. It will be reviewed periodically as AI technologies, psychological research practices, ethical standards, and international publication standards evolve.